Before the Outlook button
Every day, dozens of emails arrive with invoices, arrival notices and documents. Until now, that meant: read the email, find the right folder, save the PDF, find the reference, create the booking. A lot of routine work that should not be left waiting, and yet it is.
Solution
Synsol reduces this chain to a single step, with approval (Approval means a person decides before an AI-prepared message goes outside your firm or money is spent.) where it counts. A button in Outlook hands marked emails to an automated assistant. No new interface, no extra server (A server is a computer that runs all the time and provides services to other devices, such as email, files or a website.). What happens next runs in the background, transparent and traceable:
- Recognise: invoice, customs document, arrival notice or enquiry.
- Assign: the right business case, by the company’s own rules.
- Process: filing, preparing the booking, moving the email to the right folder.
- Report: a short reply, done or a specific question.
Result
- One click instead of many manual steps.
- No nasty surprises: unclear cases are flagged as a question, not guessed.
- Traceable from start to finish.
- Easy to introduce, with no new system.
Summary on the packages page: Synsol AG at a glance.
Where a person makes the decision
The pattern is not ‘book invoices automatically’. It is this: an assistant takes over the recurring groundwork and steps back exactly when a decision calls for responsibility.